The following information provides an overview of the processing of your personal data and your relevant rights. The kind of data that is processed greatly depends on the type and scope of the existing business relationship.

Please also pass on this information to the current and future authorised representatives and contact persons within your company.

1. Data controller

The data controller pursuant to the EU General Data Protection Regulation (hereinafter referred to as “GDPR”), other national data protection laws of the member states and further
privacy rules is:

FUCHS LUBRICANTS GERMANY GmbH
Friesenheimer Strasse 19
68169 Mannheim
Tel: +49 621 3701-0
Fax: +49 621 3701-7000
E-mail: zentrale-flg@fuchs.com 
Website: www.fuchs.com/de

Represented by the management:
Stefan Knapp (Chairman)
Susanne Heirich
Jörg Vogel
Kay-Peter Wagner

2. Data protection officer

The external data protection officer for the controller is:
Dr. Karsten Kinast, LL.M.
KINAST Rechtsanwaltsgesellschaft mbH
Hohenzollernring 54
50672 Cologne, Germany
E-Mail: 
www.kinast.eu

3. Whose data und what data categories do we collect and use?

We collect and process the personal data of interested parties, customers, suppliers and service providers.

Personal/contact data:
First name
Surname
Title
Function
Company
Address
Mobile and landline number
Fax
E-mail

4. For what purposes and based on what legal basis do we process your
data?

The core business of our company is the production and distribution of lubricants as well as all associated technical and commercial services. We process the data to fulfil these
purposes in compliance with the provisions set out in the GDPR, the German Data Protection Act as well as all other relevant laws.

a) To execute and perform a contract or due to precontractual measures
(article 6(1) letter b of the GDPR)

Personal data is primarily processed to fulfil contracts with our customers, suppliers and service providers. It also includes the execution of precontractual measures.

b) Based on statutory requirements (article 6(1) letter c of the GDPR)

We are furthermore bound by various legal obligations, i.e. statutory requirements such as fiscal regulations, customs rules, etc.

c) Based on consent (article 6(1) letter a of the GDPR)

If you have given your consent to the processing of personal data for specific purposes, the processing is deemed to be legitimate based on your consent. Your consent may be withdrawn at any time with future effect.

5. Who receives your data?

Within our company your data is passed on to the units that require it to fulfil our contractual and legal obligations. Furthermore, the service providers, vicarious agents and companies within the FUCHS SE group used by us may receive data for that purpose.

A further transmission of data to recipients outside the company only takes place if statutory rules require it or if you have given your consent. In addition, we enter into contracts with the
recipients of personal data that assure us of a high level of data protection even outside FUCHS LUBRICANTS GERMANY GmbH (contract processing agreements).

All recipients are in turn obliged to comply with the data protection rules.

6. How long is the data stored for?

We process and store your personal data for as long as is necessary in order to fulfil the purposes listed under section 4 above.

If the data is no longer required to fulfil contractual or legal obligations, it is to be erased on a regular basis unless time-limited further processing is necessary for the following reasons:

a) to comply with commercial and fiscal storage periods, e.g. according to the German Commercial Code and Tax Code. The storage periods referred to therein are two to ten years.

b) to preserve evidence based on the statute of limitations

Every data subject has the right of access pursuant to article 15 of the GDPR, a right to rectification pursuant to article 16 of the GDPR, the right to erasure pursuant to article 17 of the GDPR, the right to restriction of processing pursuant to article 18 of the GDPR, the right to object pursuant to article 21 of the GDPR as well as the right to data portability under article 20 of the GDPR.

The right of access and the right to erasure are subject to the restrictions set out in sections 34 and 35 of the German Federal Data Protection Law. In addition, the data subject has the right to lodge a complaint with the competent supervisory authority (article 77 of the GDPR in conjunction with section 19 of the German Federal Data Protection Law).